invoicewritenow

Tutors and coaches

Lessons, packages and workshops invoiced properly

Parents and clients pay faster when the invoice is clear, numbered and arrives on the same day every month. Set up regular students once and let the invoices send themselves.

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Sounds familiar?

  • Payments tracked in WhatsApp

    Who paid for March? Scroll, scroll, scroll.

  • Rates typed from memory

    One student on last year's rate for six months.

  • No proof for clients who need it

    Companies and medical aids want a proper invoice, not a screenshot.

How InvoiceWriteNow handles it

  • Recurring monthly invoices

    Regular students invoiced on the first, automatically.

  • Saved rates

    Hourly lessons, packages and workshops as products with fixed prices.

  • Customer records

    Each student or client with their contact details and history.

  • Paid or not

    Mark payments as they arrive and see the month's outstanding total.

A sample invoice for tutors and coaches

Bright Minds Maths Tutoring

12 Loop Street, Cape Town, 8001

✉ [email protected]☎ +27 21 000 0000

INVOICE

INV-0042

DUE IN 14 DAYS

ISSUE DATE

14 Sept 2026

DUE DATE

28 Sept 2026

PAYMENT

Once-off

FROM

Bright Minds Maths Tutoring

12 Loop Street, Cape Town, 8001

✉ [email protected]

☎ +27 21 000 0000

BILLED TO

Mrs R. Naidoo (for Priya, Grade 11)

45 Rivonia Road, Sandton, 2196

✉ [email protected]

DESCRIPTIONQTYPRICETOTAL
Maths tutoring, 1 hour sessions: September8ZAR 350.00ZAR 2,800.00
Exam preparation workshop (Saturday)1ZAR 600.00ZAR 600.00

▪ NOTES

Sessions invoiced monthly in arrears. Payment due within 7 days. Thank you.
Subtotal:ZAR 3,400.00
Tax (15%):ZAR 510.00
Total:ZAR 3,910.00

▪ BANKING DETAILS

BANK NAME

First National Bank

ACCOUNT NAME

Bright Minds Maths Tutoring

ACCOUNT NUMBER

62000000000

BRANCH CODE

250655

REFERENCE

INV-0042

Thank you for your business!
Payment is due within 14 days.
Invoice generated on 14 Sept 2026
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Rendered live with the Clean template. VAT at 15% shown; switch it off if you are not registered.

Guides for tutors and coaches

5 min readRecurring invoices for retainers and subscriptions: a practical guideHow to set up recurring monthly invoices for retainer clients, what to put on them, how to handle price changes and scope creep, and how to automate the whole thing.Read more7 min readHow to make an invoice in South Africa (with a free template)Step-by-step guide to writing a professional invoice in South Africa: what to include, VAT rules, numbering, payment terms and a free invoice generator.Read more

Frequently asked questions

Can I invoice per session or per month?

Either. Use a recurring invoice for a fixed monthly package, or add the number of sessions as the quantity on a monthly invoice.

Do I need to charge VAT?

Only if you are registered as a VAT vendor, which most individual tutors are not.

Invoicing for tutors and coaches, sorted.

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