invoicewritenow

Photographers and videographers

Booking deposits, shoot packages and clean final invoices

Weddings, corporate shoots and product photography all follow the same rhythm: quote, deposit, balance. InvoiceWriteNow keeps those three documents linked and looking like your brand.

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Sounds familiar?

  • Deposits not tracked

    A deposit paid in March is hard to find when the balance is due in October.

  • Packages retyped each time

    The same "Half day, 2 locations, 40 edited images" typed from scratch.

  • Invoices that do not match the brand

    Your work is visual; a plain text invoice undersells it.

How InvoiceWriteNow handles it

  • Packages as products

    Save each package once and add it to a quotation in a click.

  • Deposit and balance

    Invoice the deposit against the quotation, then the balance with the deposit shown as paid.

  • Templates that look designed

    Twelve templates, from quiet minimal designs to Creative and Premium, with your logo.

  • Reminders before the shoot

    Overdue balances are visible so you can nudge before the date, not after.

A sample invoice for photographers and videographers

Golden Hour Photography

12 Loop Street, Cape Town, 8001

✉ [email protected]☎ +27 21 000 0000

INVOICE

INV-0042

DUE IN 14 DAYS

ISSUE DATE

14 Sept 2026

DUE DATE

28 Sept 2026

PAYMENT

Once-off

FROM

Golden Hour Photography

12 Loop Street, Cape Town, 8001

✉ [email protected]

☎ +27 21 000 0000

BILLED TO

Ayanda and Sipho (wedding, 17 October 2026)

45 Rivonia Road, Sandton, 2196

✉ [email protected]

DESCRIPTIONQTYPRICETOTAL
Wedding package: full day coverage, two photographers1ZAR 24,000.00ZAR 24,000.00
Engagement shoot (1 hour)1ZAR 2,500.00ZAR 2,500.00
Fine art album, 30 pages1ZAR 5,800.00ZAR 5,800.00
Less: booking deposit received (INV-0301)1ZAR -12,000.00ZAR -12,000.00

▪ NOTES

Balance due 14 days before the wedding date. Images delivered within 6 weeks of the event.
Subtotal:ZAR 20,300.00
Tax (15%):ZAR 3,045.00
Total:ZAR 23,345.00

▪ BANKING DETAILS

BANK NAME

First National Bank

ACCOUNT NAME

Golden Hour Photography

ACCOUNT NUMBER

62000000000

BRANCH CODE

250655

REFERENCE

INV-0042

Thank you for your business!
Payment is due within 14 days.
Invoice generated on 14 Sept 2026
Powered by InvoiceWriteNow
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Guides for photographers and videographers

5 min readQuotation vs invoice: what is the difference and when to send eachThe difference between a quotation, a pro forma invoice and an invoice, what each one commits you to, and how to convert a quote into an invoice without retyping it.Read more5 min readInvoice payment terms explained: Net 30, COD, deposits and what works in South AfricaWhat payment terms like Net 30, due on receipt, COD and 50% deposit mean, which ones get paid fastest, and how to write terms that hold up when a client pays late.Read more

Frequently asked questions

Can I show a deposit already paid on the final invoice?

Yes. Add a negative line for the deposit received, referencing the deposit invoice number, so the balance is clear.

Can I add my logo and brand colours?

Yes. Upload your logo in Settings; templates use it on every quotation and invoice.

Invoicing for photographers and videographers, sorted.

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