invoicewritenow

Accountants and bookkeepers

Invoicing for the practice, and a tool your clients can use

Monthly retainers, year-end fees and once-off tax work billed correctly and on time. And when a client asks "what should I use to invoice?", there is a free plan you can point them at.

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Sounds familiar?

  • Retainers billed manually

    Forty clients on monthly fees means forty invoices to create on the first.

  • Clients send you unusable invoices

    Word documents with wrong VAT and duplicate numbers make bookkeeping slower.

  • No audit trail

    Who changed the invoice, and when, matters in a practice.

How InvoiceWriteNow handles it

  • Recurring invoices per client

    Every retainer on its own schedule, with sequential numbering enforced.

  • Compliant tax invoices

    Section 20 fields, VAT numbers and the 15% VAT line, every time.

  • Custom numbering

    Prefixes, padding and starting numbers per document type on the Business plan.

  • A tool to recommend

    Clients on the free plan produce consistent, numbered, VAT-correct invoices you can work from.

A sample invoice for accountants and bookkeepers

Kruger & Associates Accounting

12 Loop Street, Cape Town, 8001

✉ [email protected]☎ +27 21 000 0000

INVOICE

INV-0042

DUE IN 14 DAYS

ISSUE DATE

14 Sept 2026

DUE DATE

28 Sept 2026

PAYMENT

Once-off

FROM

Kruger & Associates Accounting

12 Loop Street, Cape Town, 8001

✉ [email protected]

☎ +27 21 000 0000

BILLED TO

Thandi's Bakery CC

45 Rivonia Road, Sandton, 2196

✉ [email protected]

DESCRIPTIONQTYPRICETOTAL
Monthly bookkeeping and VAT201 submission: August 20261ZAR 3,200.00ZAR 3,200.00
Annual financial statements FY20261ZAR 8,500.00ZAR 8,500.00
CIPC annual return filing (incl. CIPC fee)1ZAR 950.00ZAR 950.00

▪ NOTES

Payment due within 14 days. Thank you for your continued business.
Subtotal:ZAR 12,650.00
Tax (15%):ZAR 1,897.50
Total:ZAR 14,547.50

▪ BANKING DETAILS

BANK NAME

First National Bank

ACCOUNT NAME

Kruger & Associates Accounting

ACCOUNT NUMBER

62000000000

BRANCH CODE

250655

REFERENCE

INV-0042

Thank you for your business!
Payment is due within 14 days.
Invoice generated on 14 Sept 2026
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Guides for accountants and bookkeepers

6 min readSARS tax invoice requirements: the full checklist (2026)Exactly what a valid South African tax invoice must contain under section 20 of the VAT Act, including full vs abridged tax invoices, the R5 000 and R50 thresholds and the 21-day rule.Read more5 min readRecurring invoices for retainers and subscriptions: a practical guideHow to set up recurring monthly invoices for retainer clients, what to put on them, how to handle price changes and scope creep, and how to automate the whole thing.Read more4 min readInvoice numbering best practices: formats that scale and satisfy SARSHow to number invoices: sequential rules, prefixes, year-based formats, separate series for quotations and credit notes, and what to do about cancelled or deleted invoices.Read more

Frequently asked questions

Can I export data for the ledger?

Yes. Reports export billed and paid totals by period and by client.

Can my clients use it and share invoices with me?

Each client runs their own account and can export their invoices and reports for you. Team access is for members of one business.

Invoicing for accountants and bookkeepers, sorted.

Free plan, no card, first document in two minutes. Upgrade when the invoices start stacking up.

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